Recruitment Strategies for Clinical Trials

February 21, 2023

About the Course:

This workshop provides best practices and key strategies to succeed at recruitment and retention of research participants in clinical trials. Learners will gain important knowledge on how to utilize electronic health records (EHR) to assess feasibility as they plan their trial. Guidance for recruiting and retaining participants from historically underrepresented groups will also be shared in this presentation. Tips for implementing a multisite trial as part of the overall recruitment plan will be provided to guide researchers.

Conference Format (Live Virtual)

Please Note: This conference is scheduled to be live streamed only.

Provided By

University of Wisconsin School of Medicine and Public Health
UW Institute for Clinical and Translational Research (ICTR)
University of Wisconsin–Madison Interprofessional Continuing Education Partnership (ICEP)

Practice Gaps and Needs

Historically, clinical trials have been largely unsuccessful in recruiting participants that represent our population as a whole. The NIH addressed the lack of diversity in clinical trials in their Minority Health & Health Disparities Strategic Plan for 2021-2025. One goal listed in their strategic plan is to ensure appropriate representation of minority and other health disparity populations in NIH-funded research. To improve diversity and inclusion, the NIH requires study teams to meet new goals for enrollment of diverse participants. This can be challenging for many study teams if they are unaware of the best practices or the innovative recruitment options available at UW. As part of the previous workshop's evaluation, we requested participants to share topics for future workshops. The primary request was for practical recruitment methods to increase inclusion and diversity, along with real examples. Additionally, there are numerous publications reviewing clinical trial accrual, finding over a third of trials closed in clinicaltrials.gov due to low accrual, 85% of trials don't finish on time due to low subject accrual, and around 11% of sites fail to enroll a single participant. Therefore, there is a gap in general recruitment, along with ensuring diversity and inclusion of the participants recruited. 

The overall focus of this activity is to discuss strategies on how to find and reach underrepresented groups to recruit to clinical trials and to improve recruitment overall.

Elements of Competence

This activity has been designed to change learner competence and focuses on the American Board of Medical Specialties areas of systems-based practice, population health, and utilizing informatics. This activity also focuses on the interprofessional competencies of values/ethics for interprofessional practice and teams and teamwork.

Intended Audience

This activity is designed to meet the needs of physicians, nurses, pharmacists, and clinical trial investigators and study staff.

Learning Objectives

As a result of participation in this educational activity, investigators and study staff will be able to:

  • Describe ways to undertake recruitment and retention of diverse populations as foundational components of clinical trials
  • Undertake EHR based feasibility assessment and recruitment for clinical trials
  • Describe best practices to organize and structure multisite clinical trials
  • Describe how social determinants of health impact participation in clinical trials and why it’s important to address diversity, inclusion, and equity in clinical trials.
Course summary
Available credit: 
  • 1.75 ACPE Contact Hours - Pharmacist
  • 1.75 AMA PRA Category 1 Credit
  • 1.75 ANCC Contact Hours
  • 1.75 University of Wisconsin–Madison Continuing Education Hours
    • 1.75 Approved for AMA PRA Category 1 Credit™
Registration opens: 
12/22/2022
Course expires: 
04/07/2023
Event starts: 
02/21/2023 - 1:00pm CST
Event ends: 
02/21/2023 - 2:50pm CST
Cost:
$1.00
Rating: 
0

Tuesday, February 21, 2023

TopicSpeakerTime
  Introductions  Nasia Safdar, MD, PhD  1:00 - 1:05 p.m.
  Bioinformatics  Jomol Mathew, PhD  1:05 - 1:25 p.m.
  Q&A  Jomol Mathew, PhD  1:25 - 1:35 p.m.
  Break   1:35 - 1:45 p.m.
  Recruitment & Retention  Dorothy Farrar-Edwards, PhD  1:45 - 2:05 p.m.
  Q&A  Dorothy Farrar-Edwards, PhD  2:05 - 2:15 p.m.
  Multisite  Theresa Lins, MS / Ali Moellner, MPH  2:15 - 2:35 p.m.
  Q&A  Theresa Lins, MS / Ali Moellner, MPH  2:35 - 2:45 p.m.
  Wrap Up  Nasia Safdar, MD, PhD  2:45 - 2:50 p.m.

 

Planning Committee:

Dorothy Farrar-Edwards, PhD, Faculty Director, Collaborative Center for Health Equity, UW School of Education
Theresa Lins, MS, Project Manager for Wisconsin Network for Health Research (WINHR) and the Midwest Area Research Consortium for Health (MARCH), UW School of Medicine and Public Health
Jomol Mathew, PhD, Director, Clinical & Health Informatics Institute, UW School of Medicine and Public Health
Ali Moellner, MPH, MultiSite Research Project Manager, UW School of Medicine and Public Health
Leigh Ann Mrotek, PhD, Clinical Trial Navigator, UW School of Medicine and Public Health
Warren Rose, PharmD, MPH, Associate Professor, UW School of Pharmacy
Nasia Safdar, MD, PhD, Associate Dean Clinical Trials/Professor, UW School of Medicine and Public Health
Ann Wieben, MS, BSN, RN-BC, Associate Nursing Informatics Specialist, UW School of Medicine and Public Health

Presenters:

Dorothy Farrar-Edwards, PhD, Faculty Director, Collaborative Center for Health Equity, UW School of Education
Theresa Lins, MS, Project Manager for Wisconsin Network for Health Research (WINHR) and the Midwest Area Research Consortium for Health (MARCH), UW School of Medicine and Public Health
Jomol Mathew, PhD, Director, Clinical & Health Informatics Institute, UW School of Medicine and Public Health
Ali Moellner, MPH, MultiSite Research Project Manager, UW School of Medicine and Public Health

Policy on Faculty and Sponsor Disclosure

It is the policy of the University of Wisconsin–Madison Interprofessional Continuing Education Partnership (ICEP) to identify, mitigate and disclose all relevant financial relationships with ineligible companies* held by the speakers/presenters, authors, committee members, planners, and other persons who may influence content of this accredited continuing education (CE). In addition, speakers/presenters and authors must disclose any planned discussion of unlabeled/unapproved uses of drugs or devices during their presentation.

For this accredited continuing education activity all relevant financial relationships have been mitigated and detailed disclosures are listed below.

NameRoleFinancial Relationship DisclosuresDiscussion of Unlabeled/Unapproved Uses of Drugs/Devices in Presentation?
Dorothy Farrar Edwards, PhDSpeaker/AuthorNo relevant relationships with ineligible companies to discloseNo
Theresa Lins, MSCommittee Member; Speaker/AuthorNo relevant relationships with ineligible companies to discloseNo
Jomol Mathew, PhDCommittee Member; Speaker/AuthorNo relevant relationships with ineligible companies to discloseNo
Alexandria Moellner, MPHCommittee Member; Speaker/AuthorNo relevant relationships with ineligible companies to discloseNo
Leigh Mrotek, PhDCommittee MemberNo relevant relationships with ineligible companies to discloseNo
Warren Rose, PharmD, MPHCommittee MemberBasilea (Consultant); Merck (Grant/Contract); Paratek Pharmaceuticals, Inc (Grant/Contract); Pfizer, Inc (Grant/Contract, Consultant)Yes
Nasia Safdar, MD, PhDCommittee MemberFerring (Consultant); Molynlycke (Consultant); PDI (Other).No
Ann Wieben, MS, BSN, RN-BCCommittee MemberNo relevant relationships with ineligible companies to discloseNo

*Ineligible companies are those whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by, or on, patients. The ACCME does not consider providers of clinical services directly to patients to be ineligible companies.

Discloser List CME Internal Report

Accreditation Statement

In support of improving patient care, the University of Wisconsin–Madison Interprofessional Continuing Education Partnership (ICEP) is jointly accredited by the Accreditation Council for Continuing Medical Education (ACCME), the Accreditation Council for Pharmacy Education (ACPE), and the American Nurses Credentialing Center (ANCC) to provide continuing education for the healthcare team.

Credit Designation Statements

American Medical Association (AMA)

The University of Wisconsin–Madison ICEP designates this live activity for a maximum of 1.75 AMA PRA Category 1 Credits™. Physicians should claim only the credit commensurate with the extent of their participation in the activity.

American Nurses Credentialing Center (ANCC)

The University of Wisconsin–Madison ICEP designates this live activity for a maximum of 1.75 ANCC contact hours.

Accreditation Council for Pharmacy Education (ACPE)

A maximum of 1.75 hours of knowledge-based CE credit can be earned by successfully completing this live activity. Pharmacists should claim only the credit commensurate with the extent of their participation in the activity. CE credit information, based on verification of live attendance and completion of the program evaluation, will be provided to NABP within 60 days after the activity completion.

UAN:  JA0000358-0000-23-033-L04-P

Continuing Education Units (CEUs)

The University of Wisconsin–Madison ICEP, as a member of the University Professional & Continuing Education Association (UPCEA), authorizes this program for .175 CEUs or 1.75 hours.

 

Available Credit

  • 1.75 ACPE Contact Hours - Pharmacist
  • 1.75 AMA PRA Category 1 Credit
  • 1.75 ANCC Contact Hours
  • 1.75 University of Wisconsin–Madison Continuing Education Hours
    • 1.75 Approved for AMA PRA Category 1 Credit™

Price

Cost:
$1.00
Please login or register to take this course.

Registration for this activity can only be completed through the ICEP Learning Portal. Attendee registrations made through any other sites cannot be honored. UW-Madison ICEP is not able to refund fees paid through unaffiliated registration sites, such as eMedEvents.com, MedConfWorld.com, EventEgg.com, and 10times.com. Please report any unauthorized websites or solicitations for registrations to info@icep.wisc.edu.

Please note: there is no fee to register for this program, but a billing address is a system requirement.

ACCESSIBILITY

The University of Wisconsin provides equal opportunities in employment and programming, including Title IX requirements. The University of Wisconsin fully complies with the legal requirements of the ADA and the rules and regulations thereof. If any participant in this educational activity is in need of accommodations, please notify us at help@icep.wisc.edu

PROGRAM CHANGES

Emergency situations occasionally occur and may necessitate topic or speaker changes. The University of Wisconsin School of Medicine and Public Health and the University of Wisconsin–Madison ICEP reserve the right to alter or substitute a topic or speaker without prior notification.

QUESTIONS ABOUT REGISTRATION

Email help@icep.wisc.edu.

FOR FURTHER INFORMATION

For conference information please contact Kathy Nelson at kathy.nelson@wisc.edu